Privacy Policy
Effective Date: 2 February 2025
Nordic Funds and mines (“NORDICFUNDS”) and with Bottnia Group International FZCO (BOTTNIA”) is committed to protecting the privacy of personal information of its members, exhibitors, event attendees and all users of its services. This Privacy Policy has been prepared to affirm Nordic Funds commitment to maintaining high standards of confidentiality and to set out, in general terms, Nordic Funds’s practices concerning the collection, use and disclosure of your personal information. Please read this policy carefully. By using our services Nordic Funds deems you to have consented to the collection, use and disclosure of your personal information for the purposes and in accordance with the practices set out below.
- Defining Personal Information
Personal information is any information about an “identifiable individual” that can be used to distinguish, identify or contact a specific individual. Business contact information such as information on your business card and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories are not considered personal information. Likewise, aggregated and/or de-identified information which cannot be associated with an individual is not considered to be personal information. Information about corporations is also not considered personal information.
Where an individual provides his or her home address to Nordic Funds as their business contact information, Nordic Funds considers it to be business contact information, and is therefore not subject to protection as personal information.
- Collection of Personal Information
Nordic Funds limits the collection of personal information to what is reasonably required to fulfill the purposes for which it is collected. Nordic Funds collects personal information in a variety of ways as further detailed in the “How Nordic Funds Collects Personal Information” section below.
Personal information Nordic Funds collects may include:
- Identifiers and contact information, such as your name, email telephone number, and Internet Protocol (IP) address;
- Demographic data, such as date of birth, age, gender;
- Financial information, which may be collected in order to render services, process honoraria payments or for legally required forms related to such payments. We do not retain Credit Card information provided for online payments.
- Browsing activity on our websites, such as pages viewed, opt-out preferences, email bounce backs, click-throughs, social media content, and IP addresses.
- Any other information you provide to us. We collect no personal information about you unless you choose to provide that information to us. We do not use techniques that collect personal information about anyone without their knowledge. We only collect personal information about individuals when they specifically and knowingly provide it to us, for example when they apply for membership, register for a program or complete a registration form.
- Means of Personal Information Collection
Nordic Funds collects personal information in a variety of ways, including: directly from you, from other sources, through online technologies (such as when you interact with Nordic Funds through the Nordic Funds website) and from third-party social networks.
- Directly From You
Nordic Funds may collect personal information directly from you by email, over the telephone, through the Nordic Funds website contact form or in any other direct manner, for instance when you participate in a survey, interview, or other market research.
- From Business Partners
Occasionally, Nordic Funds may receive personal information from Nordic Funds’s business partners. Nordic Funds may also receive your personal information from other sources with your consent or when authorized by law.
- Through Online Technologies
Nordic Funds may collect certain types of information electronically when you interact with the Nordic Funds website, emails, social media accounts, online advertising, or through the use of Nordic Funds or a third party’s technologies, which include cookies or single pixel gifs or analytics engines. This information helps Nordic Funds understand what actions you take on Nordic Funds’s website and allows the Nordic Funds website to work correctly.
To learn more about the privacy choices available to you, please visit the “How Can You Change Your Privacy Choices?” section below.
The technologies Nordic Funds uses include:
- Cookies, which are small text files that are saved on your computer when you visit a website so that information can be saved between visits, such as your login credentials or language preferences. For example, cookies allow you to log in quickly when you visit Nordic Funds’s website.
- Web Bottnias, and single pixel gifs, which are small image files that have information about you, such as your IP address, that can be downloaded when you visit a website or open an e-mail. This allows Nordic Funds to understand your online behaviour, monitor Nordic Funds email delivery, and provide you with interest-based advertising. These tools also allow Nordic Funds third-party tracking tools to gather information, such as your IP address, and provide this back to us in an anonymized, aggregate form (i.e. in a manner that prevents us from identifying you personally). Aggregate information refers to personal information compiled and expressed in a summary form where no personal identifiers are included.
- Web analytics tools such as Google Analytics, which uses cookies to analyze your use of the Nordic Funds website, to create reports about visitor and user activities for Nordic Funds and to provide further services associated with the use of Nordic Funds’s website.
- Analytics engines, which pull usage data from multiple sources and help manage and collect this data to gain insights into Nordic Funds customer needs and preferences.
- Tools that help protect against inappropriate uses, such as Google Invisible reCAPTCHA, which collects hardware and software information, such as device and application data and the results of integrity checks, as well as unique online identifications such as IP address, and sends that data to Google for analysis.
You may delete or disable certain of these technologies at any time via your browser. However, if you do so, you may not be able to use some of the features on the Nordic Funds website. To learn more about the privacy choices available to you, please visit the “How Can You Change Your Privacy Choices?” section below.
- Third-Party Social Networks
Nordic Funds may collect your personal information if you interact with Nordic Funds through Nordic Funds social media pages and accounts (e.g. Twitter, LinkedIn). For instance, Nordic Funds collects the personal information the respective social media platforms allow Nordic Funds to collect from Nordic Funds’s followers. Nordic Funds may also collect any content you upload to Nordic Funds social network pages (including photos or videos).
In addition, third-party social networks that provide interactive plug-ins to enable social network features (e.g., to connect to LinkedIn) on the Nordic Funds website may use cookies to gather information on your use of the website. How this collected data is used by a third party is dependent on the privacy policy of the social network which is available on the appropriate parties’ website. Nordic Funds encourages you to review the privacy policies of third parties as well. Third parties involved may use these tracking methods such as but not limited to cookies to achieve their own business goals and purposes by relating and combining information about your usage of the Nordic Funds website to any other personal information they may have collected on you. Nordic Funds may also obtain and use analytical and statistical information from third-party social networks to help Nordic Funds measure performance and effectiveness of content Nordic Funds displays on social networks, for example, by measuring impressions and clicks on the content Nordic Funds promotes.
- How we use the information we collect:
Nordic Funds processes personal information collected via our websites and registration forms for the following legitimate interests:
- Communications & Marketing
Your information may be used to send you details of those products or services that we offer that we have identified as likely to be of interest to you. This will be in accordance with any communication preferences that you may have indicated when you completed a data capture form. We also enable communications from time to time between you and others through our services. We will use data about you to suggest connections for you and others (e.g. Matchmaking activities) and enable you to invite others to connect with you. You may change your communication preferences at any time by notifying us at [email protected]
- At Events
We may provide relevant information for hospitality and safety purposes to hotels and venues hosting our events and third-party service providers. At some of our events we may use RFID-enabled badges (which we use to track your location around our event venue so we can better understand your areas of interest). You can opt to have your personal details anonymised at point of collection.
- Payments
All transactions are processed through a PCI compliant gateway provider and are not stored or processed on our servers.
- Surveys & Research
We may communicate with you about surveys, marketing, promotions, events, educational forums, and other exclusive opportunities offered by Bottnia and its partners and affiliates. You are not obligated to respond to surveys.
- Customer Support
We use the data (which can include your communications) needed to investigate, respond to and resolve complaints and service issues.
- Aggregate Insights
We use your information to produce aggregate insights that do not identify you. For example, we may use your data to generate statistics about users, their profession or industry and the number of pages served or clicked on.
- Data Retention
We retain the personal data you provide as needed to provide you services as listed in this policy. Data may persist in copies made for back up and business continuity purposes for additional time, including information required for regulatory and legal compliance.
- Videography & Photography
Multim media material such as Interview footage/clips will be used in Nordic Funds multimedia material such as videos to promote content and marketing for our events. Participants have the right to receive updates from Nordic Funds for the usage of any footage in future campaigns/products.
Highlight footage will be processed following each event to create highlight videos.
All footage may also be used in events highlight videos to promote our future events and used in marketing campaigns on the Nordic Funds website, emails and social media.
Photographs may be published on the Nordic Funds website to promote the events, they may also be used in association with the event presentation library, as a cover image or thumbnail.
- Disclosure of Personal Information
We may share your personal information with other organizations as described below.
In respect of personal information disclosed to third parties, Nordic Funds takes appropriate steps, where permitted by law, to ensure that such third parties use the personal information only in connection with the purposes for which the information was collected and to safeguard the personal information against unauthorized use or disclosure. While personal information is being processed outside your country of residence by third party service providers on behalf of Nordic Funds, the personal information may be accessed by the courts, law enforcement and national security authorities of the foreign country where it is being processed.
- Service Providers
In the course of providing our services we may share your personal information with third party service providers who perform services on our behalf. These service providers help us operate our business and improve the services we offer to you. They provide services to us, such as sending emails, data hosting, providing advertisements, market research. We require these service providers to limit their access to and/or use of personal information to what is required to provide their services and require that those third parties adhere to confidentiality as well as security procedures and protections.
Examples of service providers with whom Nordic Funds may share your personal information include:
- Payment solution providers;
- Vendors providing services for Nordic Funds events and conferences, including hotels, event spaces, lead retrieval, and email marketing
- Data processing, facilities management, and customer support operations;
- Other Permitted Reasons
In certain circumstances Nordic Funds may share personal information without your consent and when authorized by law to do so, such as to comply with a warrant or other order from a court or a governing regulatory authority; to investigate the breach of an agreement or applicable law (for example, investigating potential theft); and when required in the context of a prospective or completed business transaction, such as a transfer of assets or shares or merger.
In these circumstances, Nordic Funds will not share more personal information than is reasonably required to fulfill that particular purpose.
- With your consent
Other than for the purposes listed above, Nordic Funds may also share or disclose your personal information with your implied or express consent. For example, Nordic Funds may disclose your personal information to references you provide or to your designated agent.
Nordic Funds will generally obtain consent when Nordic Funds wants to use personal information for a new purpose or for a purpose other than those stated at the time of collection in this Privacy Policy or in the terms and conditions of a specific service or Nordic Funds offering in which you have participated. You may be entitled under applicable law to withdraw your consent (except in limited circumstances, including legal or regulatory requirements or as a result of your contractual obligations with Nordic Funds). For information on how to manage your privacy preferences, please see the “How Can You Change Your Privacy Choices?” section below.
If you choose not to provide Nordic Funds with certain personal information or if you withdraw your consent, where such withdrawal is available, Nordic Funds may not be able to offer you the programs, products, services, contests, promotions, events or information that you requested or that could be offered to you.
- Security and Storage of Personal Information
Nordic Funds endeavours to maintain appropriate safeguards and adequate physical, procedural and technical security with respect to our offices and information storage facilities so as to prevent any unauthorized access, disclosure, copying, use, or modification of personal information. Safeguards include securing physical documents and technological measures by way of secure access and encryption. Nordic Funds employees are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.
To ensure the integrity and privacy of the personal and credit card information you pass to us via the Internet when you make an online transaction, Nordic Funds uses a certified data center and the services of a third party application which performs all credit-card processing and is validated annually by the Payment Card Industry (PCI) Council to meet the Payment Application Data Security Standard (PA-DSS).
Nordic Funds will store your personal information in accordance with Nordic Funds’s retention policies or as otherwise required or permitted by law, after which your personal information will be securely destroyed or anonymized (so the information no longer identifies you).
- How Can You Change Your Privacy Choices
Nordic Funds wants you to clearly understand your choices and make informed decisions about your privacy options. There are several options available for you to manage your privacy preferences.
Learn more about how to change your privacy choices when you register or by contacting Nordic Funds directly, and using third party unsubscribe functionality
- When Register or by Contacting Us Directly
You may opt in to receiving email marketing communications at the time that you register for Nordic Funds’s services.
You may opt out of:
- Receiving email marketing communications, by clicking “unsubscribe” within any marketing email you receive, following the opt-out instructions provided;
- Receiving interest-based advertisements by changing your browser settings on your device, and/or using third party unsubscribe functionality (e.g., via Google or LinkedIn) to change your preferences within their platforms. Please note that disabling, blocking or deleting some of these technologies, such as cookies, may cause you to lose the functionality of certain features on our websites.
Please note the following regarding withdrawal of consent or changes in your privacy preferences:
- Even if you have opted out of receiving marketing communications from Nordic Funds, we may still contact you for transactional purposes, in compliance with applicable laws (e.g., for customer service or reminder notices). Nordic Funds may also need to contact you with questions or information regarding your customer service inquiries.
- Using Third Party Unsubscribe Functionality
Nordic Funds may use third parties (e.g., social media platforms) that use certain technologies to analyze your browsing behaviour as you visit Nordic Funds’s website. You can manage your privacy preferences with respect to certain third parties, such as Google, by using the unsubscribe functionality within their platforms. Please note that disabling, blocking or deleting some of these technologies, such as cookies, may cause you to lose the functionality of certain features on the Nordic Funds website.
For example, Google Analytics uses cookies to analyze your browsing behaviour on Nordic Funds’s website. This information is not provided to Nordic Funds in a personally identifiable format and is collected through your ad settings on your device or browser. If you would like to opt out of Google’s ad settings, please go to www.google.com/settings/ads or use the Google opt out browser add-on located at https://tools.google.com/dlpage/gaoptout.
Nordic Funds may also embed links to other websites, including social media websites, on Nordic Funds’s website. For more information about social media plug-in protocols, such as “Like” buttons on Twitter, LinkedIn and their impact on your privacy rights, please visit the appropriate social media help center (e.g., LinkedIn Help Center at https://www.linkedin.com/help/linkedin).
- Accessing and Correcting Your Personal Information
You may have the right to access and rectify the personal information Nordic Funds holds about you under the law applicable in the jurisdiction where you reside. In this case, upon request, Nordic Funds will provide you with access to your personal information within a reasonable timeframe, in compliance with applicable laws. It is your responsibility to provide accurate, correct and complete information.
You can request access or rectification by contacting the applicable Privacy Office as described in the “Where to Learn More” section.
- Cookie Policy
We use cookies across our websites to improve their performance and enhance your user experience. This policy explains how we do that.
What are cookies?
Cookies are small text files which a website may put on your computer or mobile device when you first visit a site or page. The cookie will help the website to recognise your device the next time you visit.
There are many functions cookies serve. For example, they can help us to remember your username and preferences, analyse how well our website is performing and allow us to recommend content we believe will be most relevant to you.
Certain cookies contain personal information – for example, if you click to “remember me” when logging in, a cookie will store your username.
What sort of cookies do we use use?
- Performance Cookies
We utilise other cookies to analyse how our visitors use our websites and to monitor website performance. This allows us to provide a high quality experience by customising our offering and quickly identifying and fixing any issues that may arise. For example, we might use performance cookies to keep track of which pages are most popular, which method of linking between pages is most effective, and to determine why some pages are receiving error messages. We might also use these cookies to highlight articles or site services that we think will be of interest to you based on your usage of the website.
- Functionality Cookies
We use functionality cookies to allow us to remember your preferences. For example, cookies save you the trouble of typing in your username every time you access the site, and recall your preferences, such as which sections of the website you want to see when you log in.
- Behaviourally Targeted Advertising Cookies
Bottnia and our advertisers sometimes use cookies to serve you with targeted advertisements that we believe are relevant to you and your interests.
We also use or allow third parties to serve cookies. For example, we use Google Analytics to help us monitor our website traffic. We may also use third party cookies to help us with market research, revenue tracking, improving site functionality and monitoring compliance with our terms and conditions and copyright policy.
Can Visitors Block Cookies?
When you accessed our site, you should have seen an overlay which explained that by continuing to access our site, you are consenting to our use of cookies.
However, if you do wish to disable our cookies then please follow the instructions from www.aboutcookies.org/Default.aspx?page=1.
Please remember that if you do choose to disable cookies, you may find that certain sections of our website do not work properly
More information
More detail on how businesses use cookies can be found at www.allaboutcookies.org.
- Updates to Policy
Nordic Funds may make changes to this policy from time to time. Any changes Nordic Funds makes will become effective when posted on the Nordic Funds website. If the changes made are significant, Nordic Funds will provide a more prominent notice as required by applicable laws.
- Where to Learn More
To learn more about the collection, use, disclosure and protection of your personal information, to request access to or correction of your personal information, or to make a complaint, please contact us at [email protected]
